This Society shall be known as the “Asian Oceanian Society of Radiology”, hereinafter referred to
as the “Society”.
2. PLACE OF BUSINESS
Its place of business shall be at the Office of the Korean Society of Radiology. 71, Yangjaecheonro,
Seocho-gu, Seoul, 137-891 Korea or such address as may subsequently be decided upon by
the society. The Society shall carry out its activities only in places and premises, which have the
prior written approval from the relevant authorities, where necessary.
3.1. Its objectives are:
To stimulate basic and clinical research to advance the development of radiology.
To improve the quality and technique of radiological procedures and to improve members’ skills in this respect.
To stimulate interest in and to provide guidelines for the practice, teaching and postgraduate training in radiology.
To facilitate the exchange of scientific information.
In furtherance of the above mentioned objectives, the Society may organize congresses, courses, lectures and co-operate with other scientific organizations.
4. MEMBERSHIP QUALIFICATION AND RIGHTS
Membership shall be open to all radiologists, radiation oncologists and scientists interested in the field of radiology in the Asian and Oceanian region.
There shall be two classes of memberships. They are as follows:
Society Membership: Society Membership is open to national radiological societies in the Asia and Oceanian regions except for 4.2b.
*All Foundation members of the Asian and Oceanian Society of Radiology at its Inaugural Meeting at Tokyo, 1969, will retain their individual status and shall be entitled to all privileges of membership.
*Foundation members: Australia; Hong Kong, China; India; Indonesia; Japan; Korea; Malaysia; New Zealand; Philippines; Sri Lanka; Chinese Taipei; Thailand.
Individual Membership: Individual Membership is only open to individuals from the Asian and Oceanian regions whose countries do not have a radiological society. Individual members do not have a vote and shall not be over 500 members per radiological society:
A member may hold only one kind of membership at any one time.
Should there be more than one Society in any country the total vote for each country
shall not exceed one vote. The vote that will be considered is decided by the societies,
failing which the decision of the Executive Council will be final.
5. APPLICATION FOR MEMBERSHIP
A radiological society or an individual wishing to join the Society should submit its/his
particulars to the Secretary on a prescribed form for approval by the General Assembly of
The General Assembly will decide on the application for membership.
A copy of the Constitution shall be furnished to every approved member upon becoming a member.
6. ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES
6.1. The entrance fees shall be determined by the General Assembly of Delegates on
recommendation from the Executive Council from time to time.
6.2. Annual subscriptions are payable as follows:
Over 1000 members per radiological society: US$2,000
751-1000 members per radiological society: US$1,500
501-750 members per radiological society: US$1,000
301-500 members per radiological society: US$600
201–300 members per radiological society: US$400
101-200 members per radiological society: US$200
Less than 100 members per radiological society: US$100
Individual Membership: US$25 per individual.
Annual subscriptions are payable on 1 January and shall cover the year beginning on that
date. Annual subscriptions are payable in advance within the first month of the year. If the
society or individual member falls into arrears with his subscription or other dues, he shall be
informed immediately by the Treasurer. If he fails to settle his arrears within twelve weeks of
their becoming due, the President may order its/his termination of membership.
Members lose the right to vote at meetings of the Society if they fail to pay their annual
subscriptions or other dues on time.
Any additional funds required for special purposes may only be raised from members with
the consent of the general meeting of the member Societies.
Any additional funds raised from profit account (advertisement or similar activities) can be
used to support the objectives of the society listed in article 3, including a) facilitation of the
exchange of scientific information and support academic activity b) publication of society
journal or other educational material, c) teaching and post-graduate training in Radiology d)
administration activities of the society.
7. AUTHORITY AND MEETINGS
The authority of the Society is vested in the meeting of the General Assembly of Delegates.
The General Assembly of Delegates shall consist of national delegates of member countries
whose dues are current together with the Executive Council. The National Delegates shall
consist of up to two representatives from each member country. Each member country will
be eligible to one vote. These representatives shall be nominated by the member Society.
A General Assembly Meeting shall be held on the occasion of each Asian Oceanian
Congress of Radiology
The President of the Society shall be the Chairman of the General Assembly and shall have
a casting vote in case of tie.
At least three months’ notice shall be given of a General Assembly Meeting. Notice of
meeting stating the date, time, and place of meeting shall be sent by the Secretary to all
National Delegates. The particulars of the agenda shall be sent to all National Delegates and
Society Members at least one month prior to the meeting.
The General Assembly shall establish broad principles and official actions of the Society. It
shall receive reports of the various bodies, approve the accounts and elect four Ordinary
Members of the Executive Council. It shall perform any other duties as and when required.
Decisions shall be made by a majority vote of those present.
Members may place an item on the agenda of Meetings of General Assembly of
Delegates by contacting the Secretary 3 months before the meeting is due to be held.
At least one quarter of the General Assembly of Delegates Members must be present to
constitute a quorum. In the event there is no quorum, those present shall constitute a
quorum, but they shall have no power to amend any of the existing Rules.
If the Executive Council does not within two months after the date of receipt of the written
request proceed to convene an Extraordinary General Assembly of Delegates meeting, the
members who requested the Extraordinary meeting shall convene the Extraordinary meeting of
the General Assembly.
At other times, an Extraordinary Meeting of General Assembly of Delegates must be called
by the President on the request in writing of not less than 25% of the total voting membership,
and may be called at any time by order of the Executive Council. The notice in writing shall
be given to the Secretary setting forth the business that is to be transacted. The
Extraordinary Meeting of General Assembly of Delegates shall be convened within 2 months
from receiving this request to convene the Extraordinary Meeting of General Assembly of
The official language at Meetings and all correspondence of the Society shall be in English.
Minutes of the meetings of General Assembly of delegates shall be circulated to all
members within two months and shall be adopted if within one month of the date of the
circular, there are no objections from members. Any amendments to the minutes shall be
circulated to all members within one month and considered at the next Meeting of General Assembly of delegates.
At other times, on urgent matters, the President may call for a postal ballot of the
General Assembly of Delegates Members. The decision will then be made by a majority of
ballots received from the General Assembly of Delegates Members. The Secretary will be
designated to receive the ballot papers and tabulate the ballots. Members will be given four
weeks to register their vote with the Secretary from the date stated on the ballot paper. An
interim decision arrived by a majority of votes through postal balloting shall have the same
authority as a decision arrived through a majority of votes at an General Assembly of
Delegates Meeting. Such decision made shall be circulated to all members of the Society
within two months of the decision.
8. MANAGEMENT COUNCIL
The administration of the Society shall be entrusted to the Executive Council. They shall
be elected at the meeting of the General Assembly of Delegates held at each Congress of the
To ensure consistency of direction of the Society, at each Congress of the Society, the Secretary for the prior two years will be elected to President-Elect, and the President-Elect will take up the office of President.
Nominations for Secretary and Treasurer shall be made from persons who are current members of the Executive Council.
The Executive Council shall consist of the following:
Four Ordinary Executive Council Members.
An Immediate Past-President
Two co-opted councilors
A single country should not have more than one representative on the Executive Council.
All officers shall serve without monetary compensation.
9. DUTIES OF OFFICE BEARERS, EXECUTIVE COUNCIL
The President shall chair all General Assembly of Delegates and Executive Council Meetings and represents the Society internationally. He may delegate some of these responsibilities to the President-elect. He should revert to the Executive Council on all decisions on behalf of the Society.
The President-elect is elected by the Executive Council and endorsed by the General Assembly of Delegates for a single term of two years. The President-elect assumes the duties of the President at the conclusion of the President’s term or in mid-term if the President is unable to fulfill his responsibilities. He will be responsible for general policies and directions of the Society and oversee the Asian Oceanian Congress of Radiology.
The Past-President shall assist in the general administration of the Society
The Secretary shall:
Keep all records of the Society, except financial, at the place of business
Be responsible for the correctness of the records.
Take the minutes of all General Assembly of Delegates and Executive Council Meetings.
Maintain an up-to-date register of members at all times.
Supply a copy of the constitution to every new member.
Supply a copy of the register of delegates to every new member.
Notify applicants of their successful or unsuccessful application to membership of the Society within 30 days of the meeting of General Assembly of Delegates.
The Treasurer shall:
Be responsible for all financial records at the Society’s place of business
Be responsible for all funds
Collect and disburse all moneys on behalf of the Society, as directed by the Executive Council.
Be responsible for an account of all monetary transactions
Be responsible for their correctness.
Not keep more than US$1,000.00 in the form of cash. Money in excess of this will be deposited in a bank to be named by the Executive Council.
Ensure that all withdrawals from the bank are approved by the at least two Executive Council members.
Make a full financial report and present a budget at the General Assembly Meeting.
Be responsible for the preparation of the Audited Statement of Accounts which shall be included in the minutes of meeting.
The administrative council may nominate Two co-opted councilors, one is a chair of the International liaison committee of Korean Society of Radiology who shall serve as a liaison member between the members of executive council and office of AOSR, and the other is a director of AOSOR. Co-opted councilor has no voting rights and no monetary compensation.
Ordinary Executive Council Members shall assist in the general administration of the Society and perform duties assigned by the Executive Council from time to time.
The Executive Council shall appoint an Individual Member or a representative from a Society Member to fill any vacancy in the Council that may occur during its term. Any changes in the Executive Council shall be notified Yeoksam District Tax Office, Seoul, Korea.
The Executive Council shall have the power to appoint, remunerate or dismiss any servants employed by the Society.
The duty of the Executive Council is to organize and supervise the daily activities of the Society. The Executive Council shall act on behalf of the Society in all matters whereon the Constitution does not expressly provide otherwise. Any action shall be brought before the next General Assembly of Delegates meeting for ratification. The Executive Council may not act contrary to the expressed wishes of the General Assembly of Delegates without prior reference to it and always remains subordinate to the General Assembly of Delegates.
The Executive Council shall on any question of major importance decide whether a postal vote shall be taken to assess the opinion of the general body of members.
ASIAN OCEANIAN SCHOOL OF RADIOLOGY (AOSOR) Education is one of the most important activities of AOSR. Education committee plays an important role in the exchange of knowledge in the field of Radiology between the society countries and the AOSR. To enhance the education program, establishment of AOSOR is necessary. To ensure the consistency of education direction and activities of the society, immediate past president of the last prior two years will be elected as the Director of AOSOR. Director or Chair of AOSOR is co-opted councilor.
Director of AOS0R can nominate one or two advisors for AOSOR. Advisors shall be the past past president or congress President who contribute with significant amount of funds at least more than US $ 100,000 to the AOSOR.
10. AUDIT AND FINANCIAL YEAR
The treasurers of two voting members of the Society, persons not being members of the
Executive Council, nor signatories of the accounts, shall be elected as Honorary Auditors at
each General Assembly Meeting for a maximum term of 4 years.
They (Honorary Auditors):
Will comprise the Treasurer of the Member Society hosting the current Congress of the Society and the Treasurer of the Member Society hosting the next Congress.
Will be required to audit each year's accounts and present a report upon them to the Executive Council every year and the Meeting of General Assembly every two years.
May be required by the President to audit the Society's accounts for any period within their tenure of office at any date and make a report to the General Assembly of Delegates or the Members.
The financial year shall be from 1st January to 31st December.
11. CONTRACTS, CHEQUES, DEPOSITS AND FUNDS
The Executive Council may authorize any officer or agents of the Society, in addition to
the persons so authorized by these Rules, to enter into any contract or execute and deliver any
instrument in the name of and on behalf of the Society, and such authority may be general or
confined to specific instances.
All cheques, other orders of payment of money, notes or other evidence of indebtedness
issued in the name of the Society shall be signed by co-opted councilor and the Treasurer.
All funds of the Society shall be deposited to the credit of the Society in such banks, trust
companies, or other depositories as the Secretary or Treasurer may select and where the Executive Council may decide.
The Executive Council has power to authorize the expenditure of a sum not exceeding
US$10,000.00 per month from the Society’s funds for the Society’s purposes.
12.1. If the Society at any time acquires any immovable property, such property shall be vested
in trustees subject to a declaration of trust.
12.2. The trustees of the Society shall:
a) Not be more than 4 and not less than 2 in number. b) Be elected by the Executive Council on the recommendation of the Executive council. c) Not effect any sale or mortgage of property without the prior approval of the General
Assembly of Delegates.
12.3. The office of the trustee shall be vacated:
a) If the trustee dies or becomes of unsound mind. b) If he is guilty of misconduct of such a kind as to render it undesirable that he continues
as a trustee. c) If he submits notice of resignation from his trusteeship.
Notice of any proposal to remove a trustee from his trusteeship or to appoint a new
trustee to fill a vacancy must be notified to the members of the Society at least two weeks
before the Meeting of General Assembly of Delegates at which the proposal is to be discussed.
The result of such meeting of General Assembly shall then be notified to the Yeoksam District
Tax Office, Seoul, Korea.
The address of such immovable property, name of each trustee and any subsequent
change must be notified to the office of Yeoksam District Tax Office, Seoul, Korea
Gambling of any kind, whether for stakes or not, is forbidden on the Society's premises.
The introduction of materials for gambling or drug taking and of bad characters into the
premises is prohibited.
The funds of the Society shall not be used to pay the fines of members who have been
convicted in a court of law.
The Society shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or service which adversely affect consumer interests.
The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office bearers, Committee or members unless with the prior approval of the relevant authorities.
14. AMENDMENTS TO CONSTITUTION
No alteration or addition/deletion to these Rules shall be made except with the consent
of two-thirds of the voting members present at the General Assembly of Delegates Meeting.
In the event of any question or matter pertaining to day-to-day administration which is
not expressly provided for in these Rules, the Executive Council shall have power to use its
own discretion. The decision of the Executive Council shall be final.
In the event of any dispute arising amongst members, they shall attempt to resolve the
matter at an Extraordinary General Assembly of Delegates Meeting in accordance with this
Constitution. Should the members fail to resolve the matter, they may bring the matter to a
court of law for settlement.
The Society shall not be dissolved, except with the consent of not less than 3/5 of the
total voting membership of the Society either in person or by proxy, at a General Assembly Meeting convened for the purpose.
In the event of the Society being dissolved as provided above, all debts and liabilities
legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will
be disposed of in such manner as the General Assembly of Delegates Meeting of members
A Certificate of dissolution shall be given within seven days of the dissolution to the
Office of Yeoksam District Tax Office, Seoul, Korea.