Constitution Home > Introduction > Constitution
 
Revised on August 29. 2012
1. NAME
This Society shall be known as the “Asian Oceanian Society of Radiology”, hereinafter referred to as the “Society”.
2. PLACE OF BUSINESS
Its place of business shall be at the Office of the Korean Society of Radiology. 71, Yangjaecheonro, Seocho-gu, Seoul, 137-891 Korea or such address as may subsequently be decided upon by the society. The Society shall carry out its activities only in places and premises, which have the prior written approval from the relevant authorities, where necessary.
3. OBJECTIVES
3.1. Its objectives are:
a) To stimulate basic and clinical research to advance the development of radiology.
b) To improve the quality and technique of radiological procedures and to improve members’ skills in this respect.
c) To stimulate interest in and to provide guidelines for the practice, teaching and postgraduate training in radiology.
d) To facilitate the exchange of scientific information.
e) In furtherance of the above mentioned objectives, the Society may organize congresses, courses, lectures and co-operate with other scientific organizations.
4. MEMBERSHIP QUALIFICATION AND RIGHTS
4.1. Membership shall be open to all radiologists, radiation oncologists and scientists interested in the field of radiology in the Asian and Oceanian region.
4.2. There shall be two classes of memberships. They are as follows:
a) Society Membership: Society Membership is open to national radiological societies in the Asia and Oceanian regions except for 4.2b.
b) *All Foundation members of the Asian and Oceanian Society of Radiology at its Inaugural Meeting at Tokyo, 1969, will retain their individual status and shall be entitled to all privileges of membership.
*Foundation members: Australia; Hong Kong, China; India; Indonesia; Japan; Korea; Malaysia; New Zealand; Philippines; Sri Lanka; Chinese Taipei; Thailand.
c) Individual Membership: Individual Membership is only open to individuals from the Asian and Oceanian regions whose countries do not have a radiological society. Individual members do not have a vote and shall not be over 500 members per radiological society:
d) A member may hold only one kind of membership at any one time.
4.3. Should there be more than one Society in any country the total vote for each country shall not exceed one vote. The vote that will be considered is decided by the societies, failing which the decision of the Executive Council will be final.
5. APPLICATION FOR MEMBERSHIP
5.1. A radiological society or an individual wishing to join the Society should submit its/his particulars to the Secretary on a prescribed form for approval by the General Assembly of delegates.
5.2. The General Assembly will decide on the application for membership.
5.3. A copy of the Constitution shall be furnished to every approved member upon becoming a member.
6. ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES
6.1. The entrance fees shall be determined by the General Assembly of Delegates on recommendation from the Executive Council from time to
time.
6.2. Annual subscriptions are payable as follows:
a) Society Membership:
  • Over 1000 members per radiological society: US$2,000
  • 751-1000 members per radiological society: US$1,500
  • 501-750 members per radiological society: US$1,000
  • 301-500 members per radiological society: US$600
  • 201–300 members per radiological society: US$400
  • 101-200 members per radiological society: US$200
  • Less than 100 members per radiological society: US$100
    		•
    b) Individual Membership: US$25 per individual.
    6.3. Annual subscriptions are payable on 1 January and shall cover the year beginning on that date. Annual subscriptions are payable in advance within the first month of the year. If the society or individual member falls into arrears with his subscription or other dues, he shall be informed immediately by the Treasurer. If he fails to settle his arrears within twelve weeks of their becoming due, the President may order its/his termination of membership.
    6.4. Members lose the right to vote at meetings of the Society if they fail to pay their annual subscriptions or other dues on time.
    6.5. Any additional funds required for special purposes may only be raised from members with the consent of the general meeting of the member Societies.
    6.6. Any additional funds raised from profit account (advertisement or similar activities) can be used to support the objectives of the society listed in article 3, including a) facilitation of the exchange of scientific information and support academic activity b) publication of society journal or other educational material, c) teaching and post-graduate training in Radiology d) administration activities of the society.
    7. AUTHORITY AND MEETINGS
    7.1. The authority of the Society is vested in the meeting of the General Assembly of Delegates. The General Assembly of Delegates shall consist of national delegates of member countries whose dues are current together with the Executive Council. The National Delegates shall consist of up to two representatives from each member country. Each member country will be eligible to one vote. These representatives shall be nominated by the member Society.
    7.2. A General Assembly Meeting shall be held on the occasion of each Asian Oceanian Congress of Radiology
    7.3. The President of the Society shall be the Chairman of the General Assembly and shall have a casting vote in case of tie.
    7.4. At least three months’ notice shall be given of a General Assembly Meeting. Notice of meeting stating the date, time, and place of meeting shall be sent by the Secretary to all National Delegates. The particulars of the agenda shall be sent to all National Delegates and Society Members at least one month prior to the meeting.
    7.5. The General Assembly shall establish broad principles and official actions of the Society. It shall receive reports of the various bodies, approve the accounts and elect four Ordinary Members of the Executive Council. It shall perform any other duties as and when required. Decisions shall be made by a majority vote of those present.
    7.6. Members may place an item on the agenda of Meetings of General Assembly of Delegates by contacting the Secretary 3 months before the meeting is due to be held.
    7.7. At least one quarter of the General Assembly of Delegates Members must be present to constitute a quorum. In the event there is no quorum, those present shall constitute a quorum, but they shall have no power to amend any of the existing Rules.
    7.8. If the Executive Council does not within two months after the date of receipt of the written request proceed to convene an Extraordinary General Assembly of Delegates meeting, the members who requested the Extraordinary meeting shall convene the Extraordinary meeting of the General Assembly.
    7.9. At other times, an Extraordinary Meeting of General Assembly of Delegates must be called by the President on the request in writing of not less than 25% of the total voting membership, and may be called at any time by order of the Executive Council. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary Meeting of General Assembly of Delegates shall be convened within 2 months from receiving this request to convene the Extraordinary Meeting of General Assembly of Delegates.
    7.10. The official language at Meetings and all correspondence of the Society shall be in English.
    7.11. Minutes of the meetings of General Assembly of delegates shall be circulated to all members within two months and shall be adopted if within one month of the date of the circular, there are no objections from members. Any amendments to the minutes shall be circulated to all members within one month and considered at the next Meeting of General Assembly of delegates.
    7.12. At other times, on urgent matters, the President may call for a postal ballot of the General Assembly of Delegates Members. The decision will then be made by a majority of ballots received from the General Assembly of Delegates Members. The Secretary will be designated to receive the ballot papers and tabulate the ballots. Members will be given four weeks to register their vote with the Secretary from the date stated on the ballot paper. An interim decision arrived by a majority of votes through postal balloting shall have the same authority as a decision arrived through a majority of votes at an General Assembly of Delegates Meeting. Such decision made shall be circulated to all members of the Society within two months of the decision.
    8. MANAGEMENT COUNCIL
    8.1. The administration of the Society shall be entrusted to the Executive Council. They shall be elected at the meeting of the General Assembly of Delegates held at each Congress of the Society.
    8.2. To ensure consistency of direction of the Society, at each Congress of the Society, the Secretary for the prior two years will be elected to President-Elect, and the President-Elect will take up the office of President.
    8.3. Nominations for Secretary and Treasurer shall be made from persons who are current members of the Executive Council.
    8.4. The Executive Council shall consist of the following:
  • A President
  • A President-elect
  • A Secretary
  • A Treasurer
  • Four Ordinary Executive Council Members.
  • An Immediate Past-President
  • Two co-opted councilors
    		•
    8.5. A single country should not have more than one representative on the Executive Council.
    8.6. All officers shall serve without monetary compensation.
    9. DUTIES OF OFFICE BEARERS, EXECUTIVE COUNCIL
    9.1. The President shall chair all General Assembly of Delegates and Executive Council Meetings and represents the Society internationally. He may delegate some of these responsibilities to the President-elect. He should revert to the Executive Council on all decisions on behalf of the Society.
    9.2. The President-elect is elected by the Executive Council and endorsed by the General Assembly of Delegates for a single term of two years. The President-elect assumes the duties of the President at the conclusion of the President’s term or in mid-term if the President is unable to fulfill his responsibilities. He will be responsible for general policies and directions of the Society and oversee the Asian Oceanian Congress of Radiology.
    9.3. The Past-President shall assist in the general administration of the Society
    9.4. The Secretary shall:
    a) Keep all records of the Society, except financial, at the place of business
    b) Be responsible for the correctness of the records.
    c) Take the minutes of all General Assembly of Delegates and Executive Council Meetings.
    d) Maintain an up-to-date register of members at all times.
    e) Supply a copy of the constitution to every new member.
    f) Supply a copy of the register of delegates to every new member.
    g) Conduct correspondence.
    h) Notify applicants of their successful or unsuccessful application to membership of the Society within 30 days of the meeting of General Assembly of Delegates.
    9.5. The Treasurer shall:
    a) Be responsible for all financial records at the Society’s place of business
    b) Be responsible for all funds
    c) Collect and disburse all moneys on behalf of the Society, as directed by the Executive Council.
    d) Be responsible for an account of all monetary transactions
    e) Be responsible for their correctness.
    f) Not keep more than US$1,000.00 in the form of cash. Money in excess of this will be deposited in a bank to be named by the Executive Council.
    g) Ensure that all withdrawals from the bank are approved by the at least two Executive Council members.
    i) Make a full financial report and present a budget at the General Assembly Meeting.
    j) Be responsible for the preparation of the Audited Statement of Accounts which shall be included in the minutes of meeting.
    9.6. The administrative council may nominate Two co-opted councilors, one is a chair of the International liaison committee of Korean Society of Radiology who shall serve as a liaison member between the members of executive council and office of AOSR, and the other is a director of AOSOR. Co-opted councilor has no voting rights and no monetary compensation.
    9.7. Ordinary Executive Council Members shall assist in the general administration of the Society and perform duties assigned by the Executive Council from time to time.
    9.8. The Executive Council shall appoint an Individual Member or a representative from a Society Member to fill any vacancy in the Council that may occur during its term. Any changes in the Executive Council shall be notified Yeoksam District Tax Office, Seoul, Korea.
    9.9. The Executive Council shall have the power to appoint, remunerate or dismiss any servants employed by the Society.
    9.10. The duty of the Executive Council is to organize and supervise the daily activities of the Society. The Executive Council shall act on behalf of the Society in all matters whereon the Constitution does not expressly provide otherwise. Any action shall be brought before the next General Assembly of Delegates meeting for ratification. The Executive Council may not act contrary to the expressed wishes of the General Assembly of Delegates without prior reference to it and always remains subordinate to the General Assembly of Delegates.
    9.11. The Executive Council shall on any question of major importance decide whether a postal vote shall be taken to assess the opinion of the general body of members.
    9.12. ASIAN OCEANIAN SCHOOL OF RADIOLOGY (AOSOR) Education is one of the most important activities of AOSR. Education committee plays an important role in the exchange of knowledge in the field of Radiology between the society countries and the AOSR. To enhance the education program, establishment of AOSOR is necessary. To ensure the consistency of education direction and activities of the society, immediate past president of the last prior two years will be elected as the Director of AOSOR. Director or Chair of AOSOR is co-opted councilor.
    9.13. Director of AOS0R can nominate one or two advisors for AOSOR. Advisors shall be the past past president or congress President who contribute with significant amount of funds at least more than US $ 100,000 to the AOSOR.
    10. AUDIT AND FINANCIAL YEAR
    10.1. The treasurers of two voting members of the Society, persons not being members of the Executive Council, nor signatories of the accounts, shall be elected as Honorary Auditors at each General Assembly Meeting for a maximum term of 4 years.
    10.2. They (Honorary Auditors):
    a) Will comprise the Treasurer of the Member Society hosting the current Congress of the Society and the Treasurer of the Member Society hosting the next Congress.
    b) Will be required to audit each year's accounts and present a report upon them to the Executive Council every year and the Meeting of General Assembly every two years.
    c) May be required by the President to audit the Society's accounts for any period within their tenure of office at any date and make a report to the General Assembly of Delegates or the Members.
    10.3. The financial year shall be from 1st January to 31st December.
    11. CONTRACTS, CHEQUES, DEPOSITS AND FUNDS
    11.1. The Executive Council may authorize any officer or agents of the Society, in addition to the persons so authorized by these Rules, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Society, and such authority may be general or confined to specific instances.
    11.2. All cheques, other orders of payment of money, notes or other evidence of indebtedness issued in the name of the Society shall be signed by co-opted councilor and the Treasurer.
    11.3. All funds of the Society shall be deposited to the credit of the Society in such banks, trust companies, or other depositories as the Secretary or Treasurer may select and where the Executive Council may decide.
    11.4. The Executive Council has power to authorize the expenditure of a sum not exceeding US$10,000.00 per month from the Society’s funds for the Society’s purposes.
    12. TRUSTEES
    12.1. If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.
    12.2. The trustees of the Society shall:
    a) Not be more than 4 and not less than 2 in number.
    b) Be elected by the Executive Council on the recommendation of the Executive council.
    c) Not effect any sale or mortgage of property without the prior approval of the General Assembly of Delegates.
    12.3. The office of the trustee shall be vacated:
    a) If the trustee dies or becomes of unsound mind.
    b) If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.
    c) If he submits notice of resignation from his trusteeship.
    12.4. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be notified to the members of the Society at least two weeks before the Meeting of General Assembly of Delegates at which the proposal is to be discussed. The result of such meeting of General Assembly shall then be notified to the Yeoksam District Tax Office, Seoul, Korea.
    12.5. The address of such immovable property, name of each trustee and any subsequent change must be notified to the office of Yeoksam District Tax Office, Seoul, Korea
    13. PROHIBITIONS
    13.1. Gambling of any kind, whether for stakes or not, is forbidden on the Society's premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
    13.2. The funds of the Society shall not be used to pay the fines of members who have been convicted in a court of law.
    13.4. The Society shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or service which adversely affect consumer interests.
    13.5. The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
    13.6. The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office bearers, Committee or members unless with the prior approval of the relevant authorities.
    14. AMENDMENTS TO CONSTITUTION
    14.1. No alteration or addition/deletion to these Rules shall be made except with the consent of two-thirds of the voting members present at the General Assembly of Delegates Meeting.
    15. INTERPRETATION
    15.1. In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in these Rules, the Executive Council shall have power to use its own discretion. The decision of the Executive Council shall be final.
    16. DISPUTES
    16.1. In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Assembly of Delegates Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
    17. DISSOLUTION
    17.1. The Society shall not be dissolved, except with the consent of not less than 3/5 of the total voting membership of the Society either in person or by proxy, at a General Assembly Meeting convened for the purpose.
    17.2. In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Assembly of Delegates Meeting of members may determine.
    17.3. A Certificate of dissolution shall be given within seven days of the dissolution to the Office of Yeoksam District Tax Office, Seoul, Korea.